Job Details

Summary:

Reports to the Practice Manager under the supervision of the Manager or Director of Cancer Services. Responsible for scheduling canceling rescheduling and registering of outpatient visits and procedures for multiple ambulatory clinics by collecting all necessary information for schedule and registration preparation. The completions of the responsibilities listed are handled via phone in a call center setting with a high volume of daily calls with the patient and or referring physician office. Responsible for the completion of messages related to but not limited to medications and patient requests.

Responsibilities:

Answers phones from patients/customers professionally and responding to patient/customer inquiries and complaints.

Schedules patients/customers based on scheduling guidelines and medical appropriateness

Receives a high volume of inbound calls with varying degrees of questions or concerns

Researches required information using accessible resources

Handling and resolving patient/customer complaints

Routing inbound calls to appropriate resources

Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment

Manages communication and coordination between the patient/customer and the providers/clinics

Manages and escalate priority issues

Communicates perceived problem issues to the Practice Manager or Director of Cancer services.

Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.

Attempts to optimize and increase efficiency of visit or procedure by recommending potential alternatives

Ability to manage urgent calls in such a way that urgent situations related to the provision of patient care are handled in an appropriate manner

Receives and responds to patient and staff needs and complaints appropriately within the realm of the patient care environment involving department supervisors and patient representative as needed.

Participates in on-going education activities to develop maintain and enhance professional expertise.

Continue efforts to enhance service excellence. Focusing on care communication compassion and patient/family centered care.

Supports the department in ongoing efforts to attain and maintain top-decile performance in quality outcome measures.

Maintains quality safety environmental and infection control in accordance with established department policies procedures and objectives.

Oversees patient financial process to ensure patient payments (co-payments deductibles self-pay) are obtained at the time of service and are properly processed.

Verify and update all necessary patient information ensuring that it is complete and accurate (i.e. demographics referrals authorizations billing codes and diagnosis information etc)

Complete end of day batch including reconciliation of arrived patient schedule and time of service payments.

Orients and serves as a resource to new employees regarding department policies and procedures.

PERFORMANCE AND STANDARDS OF BEHAVIOR FOR COMMUNICATION

Adheres to the established Performance Expectations as outlined in Lifespan EPRS tool

Strive to answer all telephone calls within five rings put callers on hold only with their permission thank callers for waiting and introduce a caller and describe the callers needs when transferring the caller to a co-worker.

Seek positive solutions to the challenges of working in a high stress environment through respectful communication and active problem solving

Respond to all patient communications in a timely manner

Meets productivity standards set through call center specific applications that include but are not limited to; service levels based on response time to call number of calls received and abandoned calls throughout the day that are averaged per month

Other information:

BASIC KNOWLEDGE:

High School graduate or GED with two years of formal secretarial/business education or its equivalent. Knowledge of medical terminology required.

EXPERIENCE:

Strong EPIC skills including Cadence and Referrals preferred

Previous call center experience preferred

Knowledge of third party payors and insurance preferred

Requires exceptional critical thinking and analytical skills

Ability to work under minimal supervision

Requires strong communication customer service interpersonal skills and telephone etiquette

Must be able to take appropriate action in a stressful environment

Two years experience in an outpatient setting

Able to react effectively and calmly in emergencies

Motivation and drive for continuous self-development

Cooperatively interacts with the health care team to support and contribute to the overall goals of the department

Able to maintain patient/customer confidentiality

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Ability to sit for extended periods of time.

Reasonable accommodations may be made to support individuals with disabilities to perform the essential functions.

Works collaboratively with all members of the health care team.

Normal office setting with electrical equipment (i.e. telephone personal computer copier fax machine etc.)

Computer Software/Systems include but are not limited to:

1. Microsoft Office Professional Suite (Outlook Word Excel Access)

2. Internet Explorer

3. EPIC

4. Cisco

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: The Miriam Hospital USA:RI:Providence

Work Type: Per Diem

Shift: Shift 1

Union: Non-Union