Job Details

Job Description
About Us

We're more than just quality treatment for substance use disorders. We're a total health community. At SSTAR, our mission is healing the community, one person at a time. We will provide a personal level of healthcare and addiction treatment that addresses the mental, physical, and spiritual well-being of everyone we touch.

The Administrative Assistant is responsible for the management of the administrative aspects of the SSTARBIRTH Program, working closely with the Program Director to assure appointments and time-lines are kept, as well as representing SSTARBIRTH in a positive manner. Provides supervisory support to Administrative Coordinator.

Benefits

• 403B
• Dental insurance
• Disability insurance through Massachusetts PFML
• Employee discounts, cell phone, eyewear etc.
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Flexible Spending Account
• Opportunities to earn CEU's
• Voluntary Benefits including but not limited to, Disability, Life, Critical Illness, Accident and Disability Insurances

• Coordinate gathering of data, information and materials for Licensing, Grants and Reports
• Assist in preparations to meet Licensing Requirements and Inspections
• Research available funding sources; i.e. grants, foundations, donations
• Assist in preparation of grant applications and reporting
• Responsible for data entry into RIBHOLD, EARR, CCAP systems
• Serve as Liaison for DHS and trouble shoot issues
• Serve as Human Resource Department Representative for Sstarbirth employees
• Maintain personnel files
• Responsible for overseeing Petty Cash and the Checking Account
• Perform duties of Recording Secretary as needed
• Perform receptionist and/or secretarial duties
• Coordinate repair of computer systems for facility
• Assist Program Director as needed.
• Other duties as assigned.

• HS diploma
• Two years' experience in the field of administrative support work.
• High degree of tact, discretion and confidentiality.
• Proficient in advanced word processing and management of files/records.
• Professional demeanor and ability to defuse sensitive situations/persons in a calm manner.
• Ability to self-direct in accomplishing the coordination and decision-making responsibilities with the ability to resolve issues within the scope of the position independently.
• Excellent organizational, prioritization, time and project management abilities, and a strong work ethic.
• Ability to communicate effectively and professionally, both verbally and in writing.