Job Details

Nature & Scope:

Positional Overview

The Imagine Group is recruiting for a HR Specialist on behalf of our client, a leading provider of personalized hearing healthcare in Warwick, Rhode Island. This local hearing center delivers comprehensive hearing assessments, expert fittings, and advanced hearing solutions designed to improve quality of life for patients of all ages.

In this role, you will be responsible for supporting the full spectrum of human resources functions, including recruiting, onboarding, benefits administration, and maintaining accurate employee records to help ensure smooth HR operations. You will partner with managers and team members to address employee questions, assist with compliance and policy implementation, and contribute to a positive workplace culture. Strong organizational skills and discretion in handling confidential information are essential to effectively support HR processes in a busy healthcare environment.

Role & Responsibility:

Tasks That Will Lead to Your Success

• Develop and facilitate comprehensive onboarding programs for new hires, fostering a positive organizational culture both virtually and on-site.
• Design and implement engaging team programs to motivate and inspire employees.
• Lead recruitment efforts for exempt, nonexempt, and temporary positions, including creating and placing job advertisements.
• Identify staffing needs, conduct interviews, and select qualified applicants for various roles.
• Manage the posting process for all open positions and communicate company policies, benefits, and procedures to employees and job applicants.
• Administer compensation, benefits, and performance management systems, along with safety and recreation programs.
• Support employee relations matters, including documentation, progressive discipline, and leave administration (FMLA, ADA, personal leave).
• Write and implement Progressive Discipline Documentation, ensuring adherence to company policies.
• Participate in setting department goals, objectives, and the implementation of new systems.
• Accurately process and interpret both written and verbally communicated information, ensuring clear follow-up and documentation.
• Prepare payrolls for all companies and oversee timecard accuracy.
• Provide detailed information to current and potential employees about job duties, policies, working conditions, promotions, and employee benefits.
• Conduct open enrollment sessions for the BCV team and maintain records, compiling HR-related statistical reports.
• Assist in creating and updating job descriptions and HR policies.
• Ensure compliance with labor posters in all office locations.
• Leverage HRIS and business technology platforms, including Microsoft Office Suite, Paylocity, Navigator, insurance carrier systems, Outlook, and Microsoft Teams, to support HR operations and reporting.
• Travel as needed to support onboarding and employee engagement initiatives.
• Perform additional duties as assigned to support department growth and organizational success.

Skills & Experience

Qualifications That Will Help You Thrive

• 1-3 years of HR generalist/specialist experience.
• Experience utilizing HRIS/Time & Attendance systems required. Paylocity experience preferred.
• Strong documentation and recordkeeping skills with attention to compliance.
• High level of discretion and confidentiality.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong interpersonal and communication skills across all levels of an organization.