Job Details

Posting Details

Position Information

Posting Number
NC00875

Position Title
Executive Assistant II

Division
Administration and Finance Division

Department Name
Administration and Finance

Position Type
Staff - Non Classified

Position Overview

The Executive Assistant II serves as a trusted partner to the Vice President for Administration and Finance, providing high-level executive and administrative support that is essential to the effective operation of the division. This role manages complex schedules, coordinates meetings and communications, prepares professional correspondence and reports, maintains highly confidential records, and serves as a key point of contact for students, faculty, staff, and the public. The ideal candidate is an organized, detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and is committed to delivering exceptional customer service while supporting the College's mission.

Primary Purpose

Provide executive support to the Vice President for Administration and Finance and other senior professional staff as assigned, by performing organizational, clerical, and office management activities, maintaining the confidentiality and policy level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public.

Essential Duties

• Manage calendars (meetings, appointments, travel, etc.) in accordance with priorities set by the Vice President, and senior staff.
• Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations.
• Make arrangements for meetings, including scheduling, notification and preparation of materials.
• Prepare requisitions, receiving reports, special monthly payroll and related materials for the acquisition and payment of goods and services.
• Prepare reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes.
• Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage.
• Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents.
• Select or compose letters and emails for transmission to correspondents.
• Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information.
• Provide limited oversight and support to student employees as needed. Assess clerical workload; plan workflow; assign and monitor clerical task performance in order to manage clerical work in the office.

Occasional Duties

• Perform other duties and responsibilities as assigned.

Required Skills, Knowledge, and Abilities

• Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines.
• Excellent executive skills including evidence of thorough knowledge of office methods, practices, procedures and terms, ability to maintain confidentiality, understand readily and carry out complex oral and written directions.
• Demonstrated proficiency in the use of current office technologies and software applications, including Microsoft 365 (Word, Excel, Outlook, PowerPoint, and Teams).
• Excellent verbal and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others.
• Excellent interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population.
• Ability to remain calm, professional, and effective under pressure while managing competing priorities.
• Ability to perform the physical requirements of the position, including prolonged periods of sitting with occasional standing and walking, and occasionally lifting, carrying, pushing, or pulling items weighing up to 30 pounds (e.g., mail, books, office supplies, and meeting materials). Ability to represent the Office of the Vice President for Administration and Finance with professionalism, sound judgment, and a customer service-oriented approach. Ability to adapt to changing priorities, protocols and systems.

Required Qualifications

• Education: High school diploma.
• Experience: A minimum of five (5) years' experience in an executive administrative assistant capacity that included varied administrative/fiscal duties.

Preferred Qualifications

• Bilingual.

Does this position have Direct Reports?
No

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

Position Details

FLSA
Exempt

Salary Grade
8NC

Full Time / Part Time
Full-time

Proposed Starting Salary Range
$70,000-$80,000

Work Schedule

35 Hours per week
Monday - Friday
8:30am - 4:30pm

Benefits

Full-time employees enjoy an array of benefits including:

• Health and Wellness - Medical, Dental & Vision
• Wellness Incentives and Rewards
• Paid time Off - Vacation, Sick & Holiday
• Retirement Benefits
• Disability and Insurance Benefits
• Education Benefits - Tuition waivers for RIC, CCRI & URI

For a complete listing, visit Employee Benefits.

Reports To (Title)
Vice President of Administration & Finance

Academic or Calendar Year
Calendar

Position Status
Continuing

End of Temporary or Limited Position

Collective Bargaining Unit
Non-union

Posting Information

Number of Positions Available
1

Application Open Date
08/09/2026

Application Close Date

Special Instructions

Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.