Job Details

General Office Clerk I-S

The General Office Clerk I-S is the receptionist and maintains school student records for the school. The General Office Clerk I-S reports directly to the School Principal and receives directives from the Assistant Principal(s).

Essential Job Functions:

• Responsible for responding to visitors and inquiries for the school from parents, students, etc. at the main entrance/front desk, following security procedures of the school department
• Responsible for answering all incoming calls for the school; taking messages, directing calls, and assisting callers when applicable in a timely and accurate manner
• Responsible for sorting and distributing incoming mail
• Responsible for maintaining the daily visitor log and issuing visitor passes
• Responsible for documenting student late arrivals and early dismissals and maintaining a daily attendance log for students
• Responsible for collecting medical notes from students for the school nurse
• Responsible for responding to intercom calls as needed
• Responsible for collecting school lunch applications and forwarding them to the School Administration Building
• Provides student information to all faculty, staff, and other organizations as directed
• Maintains faculty parking list as needed
• Maintains and updates student information systems as directed
• Provides support to other clerical staff and the Lead Secretary as needed
• Ability to perform other duties assigned by the school principal to meet the specific needs of the Pawtucket School Department and its students.

Knowledge, Skills, and Abilities:

• Ability to maintain confidentiality
• Strong problem-solving skills with data to independently interpret guidelines
• Ability to use sound judgment and knowledge of student behaviors and school department policies and procedures to make decisions
• Strong interpersonal skills
• Ability to establish and maintain effective working relationships and to practice patience with employees, students, supervisors, and the general public
• Proven experience in attention to detail and timely completion of tasks and paperwork requirements
• Ability to work in a fast-paced environment while prioritizing and executing tasks effectively
• Ability is also required to work with and communicate with a significant diversity of individuals and/or groups, meeting deadlines and schedules; setting priorities; working as part of a team

Required Qualifications:

• High School Diploma or equivalent
• Proficiency in working with computers; working knowledge of Google Docs and Google sheets and/or Microsoft products

Preferred Qualifications:

• Experience with Skyward
• Bi-lingual

Physical Requirements/Work Environment:

• Frequently required to stand, sit and walk
• Occasional lifting or carrying weighing up to 25 pounds
• The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting
• Specific physical abilities include close vision and the ability to use computer monitors for long periods of time and communicate verbally in person and on the telephone